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Appeals and grievances

We want you to be satisfied with the care you get. So, if you’re ever unhappy with a decision we made, you can file an appeal. And if you have any concerns with your health plan or a provider, you can file grievance. This process helps us make our services better.

Ayúdenos a brindarle un mejor servicio

Ayúdenos a brindarle un mejor servicio

Una apelación.


An appeal is an action you can take when you disagree with a decision we made about coverage for services. You may consider taking this action if you get a letter from us, officially called a Notice of Action, that says we’ve denied, stopped, held, or reduced an ongoing service or treatment (otherwise referred to as an "adverse benefit determination”). 


If you disagree with a decision we made that negatively affects your benefits, you can also ask for an appeal. An appeal is a review and reconsideration of both coverage and non-coverage decisions. If your services were previously authorized and the appeal involves termination, suspension, or reduction of services prior to you receiving the previously authorized services, your services may continue while your appeal is pending.


You can file an appeal if you would like us to review the decision to be sure we were correct about things like:


  • Not approving a service your provider asked for 
  • Suspender un servicio que ya se había aprobado.
  • Not paying for a service your provider asked for 
  • No brindarle el servicio de manera oportuna.
  • Not approving a service for you because it was not in our network 

Your appeal will be reviewed by a provider with the same or like specialty as your treating provider. The reviewer won’t: 


  • Be the same provider who made the original decision to deny, reduce or stop the service
  • Report to the provider who made the original decision about your case 

A grievance

A grievance is an action you can take when you are dissatisfied with any matter other than an adverse benefit determination.


Here are some things you may file a grievance about:


  • No quedó satisfecho con la calidad del cuidado o del tratamiento que recibió.
  • El proveedor o un miembro del personal del plan fue descortés con usted o no respetó sus derechos.
  • Tuvo problemas para conseguir una cita con su proveedor en un plazo razonable.
  • El proveedor o un miembro del personal del plan no fue considerado con las necesidades culturales u otras necesidades especiales que usted tenga.
  • You can’t get the service or item you want because it’s not covered.
  • No ha recibido los servicios que aprobamos.

Do you have an appeal or grievance? Filing an appeal or grievance won’t affect your healthcare services or benefits coverage. Just let us know right away. We have special processes to help you. And we’ll do our best to answer your questions and resolve your issue.

Presente una queja o una apelación aquí

I want to file an appeal or grievance


You have options for filing an appeal or grievance. And we’re here to help you through the process. If you don’t speak English, we can provide an interpreter at no cost.


¿Qué ocurre después?

¿Qué ocurre después?



A provider with the same or like specialty as your treating provider will review your appeal.

  • Within 60 calendar days from the date on our Notice of Action letter: You or your representative need to file the appeal.
  • Within 15 calendar days (standard appeal): We’ll tell you our decision.
  • Within 72 hours (expedited or quick appeal): We’ll tell you our decision if your appeal is for urgent, emergency or hospital care. Or if waiting up to 15 days for a decision could be harmful to your health.


Your decision letter


With either time frame, you’ll receive a letter that includes:


  • Our decision and the reasons for it.
  • Your right to request a state hearing and how to do it.



There's no time limit for filing a grievance. We’ll send you a letter saying that we received it. We’ll try to resolve your grievance right away. We may call you for more information. 

We’ll decide on your grievance within these time frames: 


  • Within two business days of receipt if the grievance is regarding access to services.
  • Within thirty calendar days of receipt for non-claims-related grievances.
  • Within sixty calendar days of receipt for claims-related grievances.


We’ll send a letter with:


  • The decision
  • Supporting reasons
  • Las medidas que tomaremos para resolver su queja
  • Our contact info, so you can ask questions


For grievances that require an expedited or quick decision, you may also get a phone call from us with the decision. 

More help with appeals and grievances

Here are some options if you need more help.

You can have someone else file an appeal or grievance for you. They can also act for you in a state hearing. This person is your member representative. They may be:


  • Su proveedor
  • Un miembro de la familia
  • Un amigo
  • Su tutor legal
  • Su abogado
  • Alguna otra persona 


You have to give written permission allowing the person to act for you. Use this form (PDF) or send us a letter with this information:


  • Su nombre
  • Your ID number
  • El nombre de la persona que quiere que lo represente.
  • Information about the grievance or action you want to appeal 

Luego, firme la carta y envíela a la siguiente dirección:


Aetna Better Health of Ohio  
Grievance System Manager 
P.O. Box 81139 
5801 Postal Road 
Cleveland, OH 44481


When we get the letter from you, the person you picked can represent you. If someone else files an appeal or grievance for you, you can’t file your own appeal for that action. 

You can speed up your appeal if waiting up to 15 calendar days could be harmful to your health. This is an expedited or quick decision. Just call us — either you or your provider can call. We’ll call you with the decision within 72 hours. We can increase the review period up to 14 days if you ask for an extension or if we need more information and the delay is in your interest.


También puede solicitar una decisión rápida en situaciones que involucren lo siguiente:


  • Urgent or emergency care.
  • A new or continued hospital stay.
  • Availability of care.
  • Healthcare services for which you have received emergency services but haven’t yet been discharged from a hospital or other facility.


If we can’t approve an expedited appeal, we’ll call to let you know. We’ll also send you a letter within 1 business day. Then, we’ll process your appeal using the standard time frame of 15 calendar days.  

You can ask for a state hearing if you don’t agree with our appeal decision. The state’s rules say you must wait for your appeal to be complete first.


You must ask for a state hearing within 90 days from the mail date of your appeal decision letter.


You have options to ask for a state hearing. Just contact the Bureau of State Hearings at the Ohio Department of Job and Family Services (ODJFS):


Por teléfono

Solo llama 1-866-635-3748.


Por correo postal

You can also mail your state hearing request letter to:

Ohio Department of Job and Family Services Bureau of State Hearings
P.O. Box 182825
Columbus, Ohio 43218-2825


En el idioma y formato que usted prefiera

You need to understand your rights when it comes to appeals and grievances. Do you need information in another language? Just call us at 1-833-711-0773 (TTY: 711) from 7 a.m. to 8 p.m. Monday through Friday. We’ll share this information in your primary language. You can also get information other formats, like large print or braille.